As filed with the Securities and Exchange Commission on February 28, 2006
Registration No. 333-
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM S-8
REGISTRATION STATEMENT
UNDER
THE SECURITIES ACT OF 1933
MICROSOFT CORPORATION
(Exact name of Registrant as specified in its charter)
Washington | 91-1144442 | |
(State or other jurisdiction of incorporation or organization) |
(I.R.S. Employer Identification No.) |
One Microsoft Way
Redmond, Washington 98052-6399
(425) 882-8080
(Address of principal executive offices, including zip code)
MICROSOFT CORPORATION DEFERRED COMPENSATION PLAN
MICROSOFT CORPORATION DEFERRED COMPENSATION PLAN FOR NON-EMPLOYEE
DIRECTORS
(Full title of the plans)
John A. Seethoff
Deputy General Counsel, Finance and Operations
One Microsoft Way
Redmond, Washington 98052-6399
(425) 882-8080
(Name, address and telephone number, including area code, of agent for service)
CALCULATION OF REGISTRATION FEE
Title of Securities to Be Registered (1) | Amount to Be Registered |
Proposed Maximum Offering Price Per Share(1) |
Proposed Maximum Aggregate Offering Price(2) |
Amount of Registration Fee | |||||||
Deferred Compensation Obligations under the Microsoft Corporation Deferred Compensation Plan |
$ | 75,000,000 | 100% | $ | 75,000,000 | $ | 8,025 | ||||
Deferred Compensation Obligations under the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors |
$ | 10,000,000 | 100% | $ | 10,000,000 | $ | 1,070 |
(1) | The deferred compensation obligations are unsecured obligations of the Registrant to pay deferred compensation in the future in accordance with each of the plans. |
(2) | The proposed maximum aggregate offering price was estimated solely for the purpose of calculating the registration fee pursuant to Rule 457(h) under the Securities Act of 1933, as amended. |
PART II
INFORMATION REQUIRED IN REGISTRATION STATEMENT
Item 3. INCORPORATION OF CERTAIN DOCUMENTS BY REFERENCE
The following documents filed with the Securities and Exchange Commission (the Commission) are hereby incorporated by reference in this Registration Statement:
(a) The Registrants Annual Report on Form 10-K for the fiscal year ended June 30, 2005, filed on August 26, 2005, which contains audited financial statements for the most recent fiscal year for which such statements have been filed;
(b) The Registrants Quarterly Reports on Form 10-Q for the fiscal quarters ended December 31, 2005 and September 30, 2005, filed on January 26, 2006 and October 27, 2005, respectively; and
(c) The Registrants Current Reports on Form 8-K filed on February 3, 2006, January 20, 2006, November 21, 2005, November 14, 2005, September 28, 2005 (Item 1.01 disclosure), and August 4, 2005.
All documents filed by the Registrant pursuant to Sections 13(a), 13(c), 14 and 15(d) of the Exchange Act after the date hereof, and prior to the filing of a post-effective amendment which indicates that the securities offered hereby have been sold or which deregisters the securities covered hereby then remaining unsold, shall also be deemed to be incorporated by reference into this Registration Statement and to be a part hereof commencing on the respective dates on which such documents are filed.
Item 4. DESCRIPTION OF SECURITIES
The securities being registered pursuant to the Microsoft Corporation Deferred Compensation Plan (the Employee Plan) and the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors (the Director Plan) represent obligations (Obligations) of the Registrant to pay deferred compensation in the future in accordance with the terms of each plan, which are filed as Exhibits 99.1 and 99.2 to this Registration Statement. Eligible employees of the Registrant are entitled to defer receipt of certain compensation into the Employee Plan and non-employee members of the Board of Directors of the Registrant are entitled to defer receipt of cash and equity retainer payments into the Director Plan.
The Obligations are general unsecured obligations of the Registrant subject to the claims of its general creditors. The plans are considered entirely unfunded for tax purposes.
The amount of compensation to be deferred by each participating eligible employee or Board member (individually, a Participant and collectively, the Participants) is determined in accordance with the applicable plan based on elections by each Participant.
Under the Employee Plan, amounts credited to a Participants account are credited with deemed investment returns equal to the experience of certain investment funds offered under the Employee Plan and selected by the Participant. The Obligations are generally payable upon a date or dates selected by the Participant under the Employee Plan, subject to exceptions for in-service withdrawals for an Unforeseeable Emergency (as defined in the Employee Plan) or certain terminations of employment. The Obligations generally are payable in cash in the form of a lump-sum distribution or in installments, at the election of the Participant.
Under the Director Plan, amounts credited to a Participants account are deemed to be immediately invested in shares of the Registrants common stock. Any dividends that would have been received had such amounts actually been invested in shares of common stock will also be credited to the Participants account and be deemed invested in shares of common stock. The Obligations are payable in shares of common stock that will be issued from the Microsoft Corporation 1999 Stock Plan For Non-Employee Directors (except that any fractional shares payable will be paid in cash) either in a lump sum following separation from Board service with the Company or in five equal installments following separation from Board service, in accordance with the Participants election.
A Participant may designate one or more beneficiaries to receive any portion of the Obligations payable in the event of death. Participants or beneficiaries may not anticipate, alienate, sell, transfer, assign or otherwise dispose of any right or interest in the plan in which they are participating. The Registrant reserves the right to amend or terminate the plans.
Item 5. INTERESTS OF NAMED EXPERTS AND COUNSEL
The opinion of counsel as to the legality of the securities that may be issued under the Microsoft Corporation Deferred Compensation Plan and the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors is given by Keith Dolliver, Associate General Counsel. Mr. Dolliver owns shares of the Registrants common stock.
Item 6. INDEMNIFICATION OF DIRECTORS AND OFFICERS
Section 23B.08.510 of the Washington Business Corporation Act (WBCA) authorizes Washington corporations to indemnify their officers and directors under certain circumstances against expenses and liabilities incurred in legal proceedings involving them as a result of their service as an officer or director. Section 23B.08.560 of the WBCA authorizes a corporation by provision in its articles of incorporation to agree to indemnify a director and obligate itself to advance or reimburse expenses without regard to the provisions of Sections 23B.08.510 through .550; provided however that no such indemnity shall be made for or on account of any (a) acts or omissions of a director that involve intentional misconduct or a knowing violation of law, (b) conduct in violation of Section 23B.08.310 of the WBCA (relating to unlawful distributions) or (c) any transaction from which a director personally received a benefit in money, property or services to which the director was not legally entitled. The Registrants Amended and Restated Articles of Incorporation require indemnification of the Registrants officers and directors and advancement of expenses to the fullest extent not prohibited by applicable law. The Registrants Amended and Restated Articles of Incorporation provide for procedures for those seeking indemnification and/or advancement of expenses.
The Registrant also maintains certain captive insurance programs, in which it is the named insured, which may provide certain indirect coverage for directors and officers claims. In addition, the Registrant has had an indemnification trust in place since 1988, which trust was amended in 1993 (1993 Trust) and which secures the Registrants indemnification obligations to past and present officers and directors arising from their activities as such. $7.0 million has been deposited in the 1993 Trust. In the year ended June 30, 2003, the Registrant established an additional indemnification trust (2003 Trust) to secure the Registrants obligations to indemnify and/or advance expenses to directors arising from their service in the event the Registrant does not or is financially unable to provide the indemnification and/or advancement. $13 million has been deposited in the 2003 Trust. The Registrant has also entered into separate indemnification agreements with certain of its directors and executive officers.
The Registrants Amended and Restated Articles of Incorporation contain a provision eliminating the personal liability of directors to the Registrant or its shareholders for monetary damages arising out of a breach of fiduciary duty. Under Washington law, this provision eliminates the liability of a director for breach of fiduciary duty but does not eliminate the personal liability of any director for (i) acts or omissions of a director that involve intentional misconduct or a knowing violation of law, (ii) conduct in violation of Section 23B.08.310 of the WBCA or (iii) any transaction from which a director personally received a benefit in money, property or services to which the director was not legally entitled.
Item 7. EXEMPTION FROM REGISTRATION CLAIMED
Not applicable.
Item 8. EXHIBITS
Exhibit Number |
Description | |
5.1 | Opinion of counsel regarding legality of the obligations being registered | |
15 | Letter re unaudited interim financial information | |
23.1 | Consent of Independent Registered Public Accounting Firm | |
23.2 | Consent of counsel (included in opinion filed as Exhibit 5.1) | |
24.1 | Power of Attorney (see signature page) | |
99.1 | Microsoft Corporation Deferred Compensation Plan | |
99.2 | Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors |
Item 9. UNDERTAKINGS
A. | The undersigned Registrant hereby undertakes: |
(1) To file, during any period in which offers or sales are being made, a post-effective amendment to this Registration Statement:
(i) To include any prospectus required by Section 10(a)(3) of the Securities Act of 1933, as amended (the Securities Act);
(ii) To reflect in the prospectus any facts or events arising after the effective date of this Registration Statement (or the most recent post-effective amendment thereof) which, individually or in the aggregate, represent a fundamental change in the information set forth in this Registration Statement; and
(iii) To include any material information with respect to the plan of distribution not previously disclosed in this Registration Statement or any material change to such information in this Registration Statement;
provided, however, that paragraphs (1)(i) and (1)(ii) above do not apply if the information required to be included in a post-effective amendment by those paragraphs is contained in periodic reports filed by the Registrant pursuant to Section 13 or 15(d) of the Exchange Act that are incorporated by reference in this Registration Statement.
(2) That, for the purpose of determining any liability under the Securities Act, each such post-effective amendment shall be deemed to be a new registration statement relating to the securities offered therein, and the offering of such securities at that time shall be deemed to be the initial bona fide offering thereof.
(3) To remove from registration by means of a post-effective amendment any of the securities being registered which remain unsold at the termination of the offering.
(4) That, for the purpose of determining liability under the Securities Act to any purchaser:
(i) If the registrant is relying on Rule 430B:
(A) Each prospectus filed by the registrant pursuant to Rule 424(b)(3) shall be deemed to be part of the registration statement as of the date the filed prospectus was deemed part of and included in the registration statement; and
(B) Each prospectus required to be filed pursuant to Rule 424(b)(2), (b)(5), or (b)(7) as part of a registration statement in reliance on Rule 430B relating to an offering made pursuant to Rule 415(a)(1)(i), (vii), or (x) for the purpose of providing the information required by Section 10(a) of the Securities Act shall be deemed to be part of and included in the registration statement as of the earlier of the date such form of prospectus is first used after effectiveness or the date of the first contract of sale of securities in the offering described in the prospectus. As provided in Rule 430B, for liability purposes of the issuer and any person that is at that date an underwriter, such date shall be deemed to be a new effective date of the registration statement relating to the securities in the registration statement to which that prospectus relates, and the offering of such securities at that time shall be deemed to be the initial bona fide offering thereof. Provided, however, that no statement made in a registration statement or prospectus that is part of the registration statement or made in a document incorporated or deemed incorporated by reference into the registration statement or prospectus that is part of the registration statement will, as to a purchaser with a time of contract of sale prior to such effective date, supersede or modify any statement that was made in the registration statement or prospectus that was part of the registration statement or made in any such document immediately prior to such effective date; or
(ii) If the registrant is subject to Rule 430C, each prospectus filed pursuant to Rule 424(b) as part of a registration statement relating to an offering, other than registration statements relying on Rule 430B or other than prospectuses filed in reliance on Rule 430A, shall be deemed to be part of and included in the registration statement as of the date it is first used after effectiveness. Provided, however, that no statement made in a registration statement or prospectus that is part of the registration statement or made in a document incorporated or deemed incorporated by reference into the registration statement or prospectus that is part of the registration statement will, as to a purchaser with a time of contract of sale prior to such first use, supersede or modify any statement that was made in the registration statement or prospectus that was part of the registration statement or made in any such document immediately prior to such date of first use.
(5) That, for the purpose of determining liability of the Registrant under the Securities Act to any purchaser in the initial distribution of the securities, the undersigned Registrant undertakes that in a primary offering of securities of the undersigned Registrant pursuant to this Registration Statement, regardless of the underwriting method used to sell the securities to the purchaser, if the securities are offered or sold to such purchaser by means of any of the following communications, the undersigned Registrant will be a seller to the purchaser and will be considered to offer or sell such securities to such purchaser:
Any preliminary prospectus or prospectus of the undersigned Registrant relating to the offering required to be filed pursuant to Rule 424, any free writing prospectus relating to the offering prepared by or on behalf of the undersigned Registrant or used or referred to by the undersigned Registrant, the portion of any other free writing prospectus relating to the offering containing material information about the undersigned Registrant or its securities provided by or on behalf of the undersigned Registrant, and any other communication that is an offer in the offering made by the undersigned Registrant to the purchaser.
B. The undersigned Registrant hereby undertakes that, for purposes of determining any liability under the Securities Act, each filing of the Registrants annual report pursuant to Section 13(a) or 15(d) of the Exchange Act (and, where applicable, each filing of an employee benefits plans annual report pursuant to Section 15(d) of the Exchange Act) that is incorporated by reference in this Registration Statement shall be deemed to be a new registration statement relating to the securities offered therein, and the offering of such securities at that time shall be deemed to be the initial bona fide offering thereof.
C. Insofar as indemnification for liabilities arising under the Securities Act may be permitted to directors, officers and controlling persons of the Registrant pursuant to the foregoing provisions, or otherwise, the Registrant has been advised that, in the opinion of the Commission, such indemnification is against public policy as expressed in the Securities Act and is, therefore, unenforceable. In the event that a claim for indemnification against such liabilities (other than the payment by the Registrant of expenses incurred or paid by a director, officer or controlling person of the Registrant in the successful defense of any action, suit or proceeding) is asserted by such director, officer or controlling person in connection with the securities being registered, the Registrant will, unless in the opinion of its counsel the matter has been settled by controlling precedent, submit to a court of appropriate jurisdiction the question whether such indemnification by it is against public policy as expressed in the Securities Act and will be governed by the final adjudication of such issue.
SIGNATURES
Pursuant to the requirements of the Securities Act of 1933, the Registrant certifies that it has reasonable grounds to believe that it meets all of the requirements for filing on Form S-8 and has duly caused this Registration Statement to be signed on its behalf by the undersigned, thereunto duly authorized, in the City of Redmond, State of Washington, on the 28th day of February, 2006.
MICROSOFT CORPORATION | ||
/s/ Christopher P. Liddell | ||
By: | Christopher P. Liddell | |
Its: | Chief Financial Officer |
POWER OF ATTORNEY
Each person whose individual signature appears below hereby authorizes Christopher P. Liddell, John A. Seethoff, and Peter A. Kraus, or any of them, as attorneys-in-fact with the power of substitution, to execute in the name of and on behalf of each person, individually and in each capacity stated below, and to file, any and all amendments to this Registration Statement, including any and all post-effective amendments.
Pursuant to the requirements of the Securities Act of 1933, this Registration Statement has been signed by the following persons in the capacities indicated below on the 28th day of February, 2006.
Signature |
Title | |||
/s/ William H. Gates III |
Chairman, Chief Software Architect, Director | |||
William H. Gates III | ||||
/s/ Steven A. Ballmer |
Chief Executive Officer, Director (principal executive officer) | |||
Steven A. Ballmer | ||||
/s/ Christopher P. Liddell |
Chief Financial Officer (principal financial and accounting officer) | |||
Christopher P. Liddell | ||||
/s/ Dr. James I. Cash, Jr. |
Director | |||
Dr. James I. Cash, Jr. | ||||
/s/ Dina Dublon |
Director | |||
Dina Dublon | ||||
/s/ Raymond V. Gilmartin |
Director | |||
Raymond V. Gilmartin | ||||
/s/ Ann McLaughlin Korologos |
Director | |||
Ann McLaughlin Korologos | ||||
/s/ David F. Marquardt |
Director | |||
David F. Marquardt | ||||
/s/ Charles H. Noski |
Director | |||
Charles H. Noski | ||||
/s/ Dr. Helmut Panke |
Director | |||
Dr. Helmut Panke | ||||
/s/ Jon A. Shirley |
Director | |||
Jon A. Shirley |
INDEX TO EXHIBITS
Exhibit Number |
Description | |
5.1 | Opinion of counsel regarding legality of the obligations being registered | |
15 | Letter re unaudited interim financial information | |
23.1 | Consent of Independent Registered Public Accounting Firm | |
23.2 | Consent of counsel (included in Exhibit 5.1) | |
24.1 | Power of Attorney (see Signature Page) | |
99.1 | Microsoft Corporation Deferred Compensation Plan | |
99.2 | Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors |
EXHIBIT 5.1
[MICROSOFT LETTERHEAD]
February 28, 2006
Microsoft Corporation
One Microsoft Way
Redmond, Washington 98052-6399
Re: | Registration Statement on Form S-8 of $85,000,000 in Deferred Compensation Obligations Offered Pursuant to the Microsoft Corporation Deferred Compensation Plan and the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors |
Ladies and Gentlemen:
I have acted as counsel to Microsoft Corporation (the Company) in connection with the preparation of a Registration Statement on Form S-8 (the Registration Statement) under the Securities Act of 1933, as amended (the Act), which the Company is filing with the Securities and Exchange Commission to register up to $85,000,000 in aggregate value of deferred compensation obligations (Obligations), which represent unsecured obligations of the Company to pay deferred compensation to eligible participants in the future in accordance with terms of the Microsoft Corporation Deferred Compensation Plan and the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors (collectively, the Plans), as applicable. $75,000,000 of Obligations is authorized for registration under the Microsoft Corporation Deferred Compensation Plan and $10,000,000 of Obligations is authorized for registration under the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors.
I have examined the Registration Statement and such documents and records of Microsoft Corporation as I have deemed necessary for the purpose of this opinion. In giving this opinion, I am assuming the authenticity of all instruments presented to me as originals, the conformity with originals of all instruments presented to me as copies and the genuineness of all signatures.
Based upon and subject to the foregoing, I am of the opinion that, upon completion of the actions being taken, or contemplated by me as Company counsel to be taken by the Company in administering the Plans, the Obligations will be valid and binding obligations of the Company, enforceable in accordance with their terms, except as enforcement thereof may be limited by bankruptcy, insolvency, garnishment or other similar laws relating to or affecting the enforcement of creditors rights generally and by general principles of equity. The applicable provisions of the Plans comply with the requirements of the Employee Retirement Income Security Act of 1974, as amended, pertaining to such provisions.
I hereby consent to the filing of this opinion as an exhibit to the Registration Statement. In giving such consent, I do not admit that I am in the category of persons whose consent is required under Section 7 of the Act.
Very truly yours, |
/S/ KEITH DOLLIVER |
Keith Dolliver Associate General Counsel |
EXHIBIT 15
February 22, 2006
Microsoft Corporation
One Microsoft Way
Redmond, Washington
We have made a review, in accordance with the standards of the Public Company Accounting Oversight Board (United States), of the unaudited interim financial information of Microsoft Corporation and subsidiaries for the three-month periods ended September 30, 2004 and 2005, and for the three and six-month periods ended December 31, 2004 and 2005, and have issued our reports dated October 25, 2005 and January 23, 2006 respectively. As indicated in such reports, because we did not perform an audit, we expressed no opinion on that information.
We are aware that our reports referred to above, which were included in your Quarterly Reports on Form 10-Q for the quarters ended September 30, 2005 and December 31, 2005, are being incorporated by reference in this Registration Statement.
We also are aware that the aforementioned reports, pursuant to Rule 436(c) under the Securities Act of 1933, are not considered a part of the Registration Statement prepared or certified by an accountant or a report prepared or certified by an accountant within the meaning of Sections 7 and 11 of that Act.
DELOITTE & TOUCHE LLP
/S/ DELOITTE & TOUCHE LLP
Seattle, Washington
EXHIBIT 23.1
CONSENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
We consent to the incorporation by reference in this Registration Statement on Form S-8 of our reports relating to the financial statements of Microsoft Corporation and managements report on the effectiveness of internal control over financial reporting dated August 23, 2005, appearing in the Annual Report on Form 10-K of Microsoft Corporation for the year ended June 30, 2005.
DELOITTE & TOUCHE LLP
/s/ DELOITTE & TOUCHE LLP
Seattle, Washington
February 22, 2006
Exhibit 99.1
MICROSOFT CORPORATION
DEFERRED COMPENSATION PLAN
(Restated as of January 1, 2006)
1. Purpose.
The purpose of the Microsoft Corporation Deferred Compensation Plan (the Plan) is to further the long-term growth of Microsoft Corporation (the Company) by allowing selected Company executives to defer receipt of certain compensation in order to keep their financial interests aligned with the Company and provide them with a long-term incentive to continue employment with the Company.
The Plan was formerly known as the 1998 Microsoft Corporation Stock Option Gain and Bonus Deferral Program. The name of the Plan has been changed pursuant to this January 1, 2006 restatement.
This Plan is intended (1) to comply with section 409A of the Internal Revenue Code, as amended (the Code) and official guidance issued thereunder (except with respect to amounts covered by Appendix B), and (2) to be a plan which is unfunded and is maintained by an employer primarily for the purpose of providing deferred compensation for a select group of management or highly compensated employees within the meaning of sections 201(2), 301(a)(3) and 401(a)(1) of the Employee Retirement Income Security Act of 1974. Notwithstanding any other provision of this Plan, this Plan shall be interpreted, operated and administered in a manner consistent with these intentions.
2. Effective Date.
The Plan was effective November 18, 1998. This restatement of the Plan is effective January 1, 2006.
3. Definitions.
Account means a bookkeeping account established by the Company for each Participant electing to defer Eligible Income under the Plan, which may include sub-accounts for different types of Eligible Income deferred and for amounts payable at different times and/or payable in different forms.
Acquisition Retention Bonus means a bonus provided to a Newly Hired Eligible Employee who continues employment with the Company or a Designated Subsidiary after the acquisition of a business by the Company or a Designated Subsidiary.
Acquisition Signing Bonus means a bonus provided to a Newly Hired Eligible Employee upon acceptance of an offer to continue employment with the Company or a Designated Subsidiary after the acquisition of a business by the Company or a Designated Subsidiary.
Affiliate means any corporation or other entity that is treated as a single employer with the Company under Code section 414.
Annual Base Salary means the regular annual base salary paid to an Eligible Employee.
Annual Review Bonus means the amount payable to an Eligible Employee as an annual bonus.
Board means the Board of Directors of Microsoft Corporation.
Code means the Internal Revenue Code of 1986, as amended.
Company means Microsoft Corporation.
Designated Subsidiary means a subsidiary of the Company that has been approved for participation in the Plan by the VP HR. A listing of the Designated Subsidiaries is in Appendix A.
Disabled means:
(a) A Participant (1) is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, or (2) is, by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than 3 months under an accident and health plan covering employees of the participants employer.
(b) The Plan Administrator, in its complete and sole discretion, shall determine whether a Participant is Disabled. The Plan Administrator may require that the Participant submit to an examination on an annual basis, at the expense of the Company, by a competent physician or medical clinic selected by the Plan Administrator to assist in determining whether the Participant is Disabled. On the basis of such medical evidence, the determination of the Plan Administrator as to whether or not the Participant is Disabled (or whether he continues to be Disabled) shall be conclusive.
Eligible Employee means:
(a) An Employee of the Company or a Designated Subsidiary working in the U.S. at the Companys stock level 68 or above.
(b) An Employee meeting the criteria of subsection (a) will not fail to be considered an Eligible Employee solely as a result of being on paid or unpaid leave.
Eligible Income means compensation which may be deferred under the Plan, as from time to time determined by the Plan Administrator, including without limitation (1) Regular Enrollment Compensation and (2) New Hire Enrollment Compensation.
Employee means an individual who is a regular employee on the U.S. payroll of the Company or its Affiliates. The term Employee shall not include a person hired as an independent contractor, leased employee, consultant, or a person otherwise designated by the Company or an Affiliate as not eligible to participate in the Plan, even if such person is determined to be a common law employee of the Company or an Affiliate by any governmental or judicial authority.
ERISA means the Employee Retirement Income Security Act of 1974, as amended.
Initial Hire Date means the date an Employee first becomes employed by the Company or a Designated Subsidiary. In the case of an individual who first becomes an Employee upon the acquisition of a business by the Company or a Designated Subsidiary, the Employees Initial Hire Date shall be his transfer date.
Investment Options means a set of investment options, which may include investment options offered under the 401(k) Plan, and which are from time to time determined by the Plan Administrator and used to credit earnings, gains, and losses on Account balances.
Key Employee means a specified employee under Code section 409A(a)(2)(B)(i) (i.e., a key employee (as defined under Code section 416(i) without regard to paragraph (5) thereof) of a corporation any stock of which is publicly traded on an established securities market or otherwise). Key Employees shall be determined in accordance with Code section 409A, using a December 31 identification date.
New Hire Enrollment Compensation means compensation for a Newly Hired Eligible Employee which is from time to time determined by the Plan Administrator, including without limitation a (1) New Hire Signing Bonus, (2) Acquisition Retention Bonus, and (3) Acquisition Signing Bonus.
New Hire Signing Bonus means a bonus provided to a Newly Hired Eligible Employee upon acceptance of an offer of employment with the Company or a Designated Subsidiary.
Newly Hired Eligible Employee means an individual hired by the Company or a Designated Subsidiary who meets the criteria for an Eligible Employee on his Initial Hire Date.
Open Enrollment means the period during each Plan Year when Eligible Employees may elect to defer amounts under the Plan. Open Enrollment shall be held during the month of December of each Plan Year.
Participant means an Eligible Employee who elects to defer Eligible Income under the Plan.
Performance-Based Compensation means performance-based compensation as defined under Code section 409A.
Plan means the Microsoft Corporation Deferred Compensation Plan, as amended from time to time.
Plan Administrator means the Compensation Committee of the Board, or its delegate or delegates appointed to administer the Plan.
Plan Year means the 12-month period from January 1 to December 31.
Regular Enrollment Compensation means compensation which is from time to time determined by the Plan Administrator, including without limitation (1) Annual Base Salary, and (2) Annual Review Bonus.
Retirement means a Separation from Service after attaining Retirement Age.
Retirement Age means the date on which a Participant has (1) attained age fifty-five (55) and completed ten (10) years of service with the Company and its Affiliates, or (2) attained age sixty-five (65) while employed by Company and its Affiliates.
Separation from Service means a separation from service with the Company and its Affiliates within the meaning of Code section 409A.
VP HR means the senior officer in charge of the Human Resources department, currently the Corporate Vice President of Human Resources.
401(k) Plan means the Microsoft Corporation Savings Plus 401(k) Plan.
4. Participation.
4.1 An Eligible Employee becomes an active Participant in the Plan on the date he first enrolls in the Plan by electing to defer all or any portion of his Eligible Income. An Eligible Employee may enroll in the Plan during Open Enrollment in accordance with Section 5.1(b)(i). A Newly Hired Eligible Employee may enroll before his Initial Hire Date in accordance with 5.1(b)(ii).
4.2 An Eligible Employee who has been an active Participant under the Plan will cease to be a Participant on the date his Account is fully distributed.
5. Participant Accounts.
5.1 Elections to Defer Eligible Income.
(a) Initial Deferral Election. An Eligible Employee may make an irrevocable election to defer the following types of Eligible Income in one (1) percent increments up to the specified maximum percentages:
(i) An Eligible Employee may elect to defer up to 50% of his Annual Base Salary.
(ii) An Eligible Employee may elect to defer up to 100% of an Annual Review Bonus.
(iii) An Eligible Employee may elect to defer up to 90% of New Hire Enrollment Compensation.
Eligible Employees are not permitted to defer gains on the exercise of a stock option under the Plan after December 31, 2005.
(b) Time and Manner of Making an Initial Election.
(i) An Eligible Employee may make an election to defer one or more types of Regular Enrollment Compensation during the Open Enrollment period that begins in the Plan Year preceding the Plan Year in which the Regular Enrollment Compensation begins to be earned. A deferral election shall be made in accordance with procedures established by the Plan Administrator. An Employees election during an Open Enrollment period will not be given effect if the Employee ceases to be an Eligible Employee by December 31 of the year in which the Open Enrollment period occurs.
(ii) A Newly Hired Eligible Employee may make an election to defer one or more types of New Hire Enrollment Compensation in accordance with procedures established by the Plan Administrator, provided such election occurs by 5 pm on his Initial Hire Date and such election shall only apply to amounts earned after the election is filed. A Newly Hired Eligible Employee may make an election to defer Regular Enrollment Compensation during the Open Enrollment period that follows or coincides with his Initial Hire Date.
(c) Performance-Based Compensation. Notwithstanding the rules in subsection (b), if the Plan Administrator, in its sole discretion, determines that Eligible
Income constitutes Performance-Based Compensation that is based on services performed over a performance period of at least twelve (12) months, the Plan Administrator will establish procedures under which an Eligible Employee may elect to defer such Performance-Based Compensation, but such election must be made no later than six (6) months before the end of the performance period.
(d) Cancellation Upon Withdrawal. If a Participant receives a hardship withdrawal under the 401(k) Plan or a withdrawal upon an unforeseeable emergency under Section 6.6, the Participants deferral election for the Plan Year in which the withdrawal occurs shall be cancelled.
(e) U.S. Payroll Requirement. Eligible Income will only be deferred under a Participants deferral election if the Participant is on the U.S. payroll of the Company or its Affiliates at the time the amount would have otherwise been paid to the Participant.
5.2 Crediting of Deferrals. Eligible Income deferred by a Participant under the Plan shall be credited to the Participants Account as soon as practicable after the amounts would have otherwise been paid to the Participant.
5.3 Vesting. A Participant shall at all times be one-hundred (100) percent vested in any amounts credited to his Account.
5.4 Investments and Earnings. The Company shall periodically credit gains, losses and earnings to a Participants Account, until the full balance of the Account has been distributed. Amounts shall be credited to a Participants Account under this Section based on the results that would have been achieved had amounts credited to the Account been invested as soon as practicable after crediting into the Investment Options selected by the Participant. The Plan Administrator shall specify procedures to allow Participants to make elections as to the deemed investment of amounts newly credited to their Accounts, as well as the deemed investment of amounts previously credited to their Accounts. Nothing in this Section or otherwise in the Plan, however, will require the Company to actually invest any amounts in such Investment Options or otherwise.
5.5 Employment Taxes. The Participants share of FICA and FUTA taxes owed on Eligible Income the Participant elects to defer shall be deducted from other compensation payable to the Participant.
6. Distribution of Account Balances.
6.1 Distribution Form.
(a) A Participant may elect to have amounts deferred under the Plan (and earnings thereon) distributed in a lump sum payment or in annual installments over a period ranging from three (3) to fifteen (15) years.
(b) A Participant must specify the form in which a deferred amount (and earnings thereon) will be distributed at the time of making the initial deferral election under Section 5.1.
(c) Notwithstanding the distribution form elected under subsection (a), if a Participants Account balance is less than $50,000 at the time a portion of the Account is to be distributed, the portion shall be distributed in a lump sum payment at such time.
(d) Distribution of a Participants Account balance shall be made in cash.
6.2 Distribution Time.
(a) A Participant may elect to have distribution of a deferred amount (and earnings thereon) commence as of the following dates:
(i) A specified time (a particular month and year); or
(ii) Upon the Participants Retirement.
(b) A Participant must specify the date on which distributions will commence at the time of making the initial deferral election under Section 5.1.
(c) If a Participant elects to have a deferred amount distributed as of a specified time, the specified time must be at least twelve (12) months after the date on which the final payment of the deferred amount would have been made to the Participant absent deferral.
6.3 Distribution Upon Retirement / Separation From Service.
(a) If a Participant reaches Retirement, the distribution election under Section 6.2(a) will commence as follows:
(i) If the Participant elected commencement upon Retirement, the distribution will commence in the month following Retirement.
(ii) If the Participant elected commencement upon a specified time, the distribution will commence in the specified month and year.
(b) Notwithstanding a Participants elections under Sections 6.1 and 6.2, upon a Participants Separation from Service prior to reaching Retirement Age, his Account balance shall be distributed in an immediate lump sum payment in the month following the Separation from Service.
(c) Except as otherwise permitted under IRS guidance, if a distribution is to be made upon the Separation from Service of a Key Employee, distribution may not be made before the date which is six months after the date of the Key Employees Separation from Service (or, if earlier, the date of death of the Key Employee). Any payments that would otherwise be made during this six-month period shall be paid in accordance with the elected distribution method in the seventh month following Separation from Service.
6.4 Distribution Upon Disability. Notwithstanding a Participants elections under Sections 6.1 and 6.2, if a Participant becomes Disabled prior to attaining Retirement Age while employed with the Company or an Affiliate, his Account balance shall be distributed in an immediate lump sum payment in the month following the date the Participant becomes Disabled.
6.5 Distributions Upon Death.
(a) Notwithstanding a Participants elections under Sections 6.1 and 6.2, if a Participant dies prior to attaining Retirement Age while employed with the Company or an Affiliate, his Account balance shall be distributed to the Participants beneficiary in an immediate single lump sum payment in the month following the date of the Participants death.
(b) A Participant shall designate his beneficiary prior to death in accordance with procedures established by the Plan Administrator. If a Participant has not properly designated a beneficiary or if no designated beneficiary is living on the date of distribution, such amount shall be distributed to the Participants beneficiary designated under the 401(k) Plan, or if no designated beneficiary under the 401(k) Plan is living, in accordance with the default provisions under the 401(k)Plan.
(c) For purposes of determining the proper death beneficiary under this Plan, this Plan shall not be interpreted as preempting applicable state law regarding the ownership rights of Accounts upon a Participants death. For example, although this Plan states that upon a Participants death, Account balances will be paid to his beneficiary, the personal representative will be obligated to pay any benefits owed to a spouse or otherwise as a result of any applicable community property laws.
6.6 Withdrawals for Unforeseeable Emergency. A Participant may withdraw all or any portion of his Account balance for an Unforeseeable Emergency. The amounts distributed with respect to an Unforeseeable Emergency may not exceed the amounts necessary to satisfy such Unforeseeable Emergency plus amounts necessary to pay taxes reasonably anticipated as a result of the distribution, after taking into account the extent to which such hardship is or may be relieved through reimbursement or compensation by insurance or otherwise or by liquidation of the Participants assets (to the extent the liquidation of such assets would not itself cause severe financial hardship) or by cessation of deferrals under the Plan. Unforeseeable Emergency means for this purpose a severe financial hardship to a Participant resulting from an illness or accident of the Participant, the Participants spouse, or a dependent of the Participant, loss of the Participants property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant.
Except as otherwise permitted under IRS guidance, a Participant shall be required to take any available hardship withdrawals from the 401(k) Plan before being eligible to receive a withdrawal under this section.
6.7 Changes in Time or Form of Distribution. A Participant may make one or more subsequent elections to change the time or form of a distribution to be made as of a specified time or upon the occurrence of a distributable event for a deferred amount, but such an election will be effective only if the following conditions are satisfied:
(a) The election may not take effect until at least twelve (12) months after the date on which the election is made;
(b) A distribution may not be made earlier than at least five (5) years from the date the distribution would have otherwise been made;
(c) In the case of an election to change the time and form of a distribution payable as of a specified time, the election must be made at least twelve (12) months before the date of the first scheduled distribution;
(d) The election may not result in an impermissible acceleration of payment prohibited under Code section 409A; and
(e) The election may not be made in December.
6.8 Pre-2005 Deferrals. Notwithstanding the foregoing, Appendix B governs the distribution of amounts that were earned and vested (within the meaning of Code section 409A and regulations thereunder) under the Plan prior to 2005 (and earnings thereon) and are exempt from the requirements of Code section 409A.
7. Administration.
7.1 General Administration. The Plan Administrator shall be responsible for the operation and administration of the Plan and for carrying out the provisions hereof. The Plan Administrator shall have the full authority and discretion to make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Plan and decide or resolve any and all questions, including interpretations of this Plan, as may arise in connection with this Plan. Except as otherwise provided in Section 7.2, any such action taken by the Plan Administrator shall be final and conclusive on any party. To the extent the Plan Administrator has been granted discretionary authority under the Plan, the Plan Administrators prior exercise of such authority shall not obligate it to exercise its authority in a like fashion thereafter. The Plan Administrator shall be
entitled to rely conclusively upon all tables, valuations, certificates, opinions and reports furnished by any actuary, accountant, controller, counsel or other person employed or engaged by the Company with respect to the Plan. The Plan Administrator may, from time to time, employ agents and delegate to such agents, including the VP-HR or other employees of the Company, such administrative duties as it sees fit.
7.2 Claims for Benefits.
(a) Filing a Claim. A Participant or his authorized representative may file a claim for benefits under the Plan. Any claim must be in writing and submitted to the VP HR at such address as may be specified from time to time. Claimants will be notified in writing of approved claims, which will be processed as claimed. A claim is considered approved only if its approval is communicated in writing to a claimant.
(b) Denial of Claim. In the case of the denial of a claim respecting benefits paid or payable with respect to a Participant, a written notice will be furnished to the claimant within 90 days of the date on which the claim is received by the VP HR. If special circumstances (such as for a hearing) require a longer period, the claimant will be notified in writing, prior to the expiration of the 90-day period, of the reasons for an extension of time; provided, however, that no extensions will be permitted beyond 90 days after the expiration of the initial 90-day period.
(c) Reasons for Denial. A denial or partial denial of a claim will be dated and signed by the VP HR and will clearly set forth:
(i) | the specific reason or reasons for the denial; |
(ii) | specific reference to pertinent Plan provisions on which the denial is based; |
(iii) | a description of any additional material or information necessary for the claimant to perfect the claim and an explanation of why such material or information is necessary; and |
(iv) | an explanation of the procedure for review of the denied or partially denied claim set forth below, including the claimants right to bring a civil action under ERISA section 502(a) following an adverse benefit determination on review. |
(d) Review of Denial. Upon denial of a claim, in whole or in part, a claimant or his duly authorized representative will have the right to submit a written request to the VP HR for a full and fair review of the denied claim by filing a written notice of appeal with the VP HR within 60 days of the receipt by the claimant of written notice of the denial of the claim. A claimant or the claimants authorized representative will have, upon request and free of charge, reasonable access to, and
copies of, all documents, records, and other information relevant to the claimants claim for benefits and may submit issues and comments in writing. The review will take into account all comments, documents, records, and other information submitted by the claimant relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
If the claimant fails to file a request for review within 60 days of the denial notification, the claim will be deemed abandoned and the claimant precluded from reasserting it. If the claimant does file a request for review, his request must include a description of the issues and evidence he deems relevant. Failure to raise issues or present evidence on review will preclude those issues or evidence from being presented in any subsequent proceeding or judicial review of the claim.
(e) Decision Upon Review. The VP HR will provide a prompt written decision on review. If the claim is denied on review, the decision shall set forth:
(i) | the specific reason or reasons for the adverse determination; |
(ii) | specific reference to pertinent Plan provisions on which the adverse determination is based; |
(iii) | a statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claimants claim for benefits; and |
(iv) | a statement describing any voluntary appeal procedures offered by the Plan and the claimants right to obtain the information about such procedures, as well as a statement of the claimants right to bring an action under ERISA section 502(a). |
A decision will be rendered no more than 60 days after the VP HRs receipt of the request for review, except that such period may be extended for an additional 60 days if the VP HR determines that special circumstances (such as for a hearing) require such extension. If an extension of time is required, written notice of the extension will be furnished to the claimant before the end of the initial 60-day period.
(f) Finality of Determinations; Exhaustion of Remedies. To the extent permitted by law, decisions reached under the claims procedures set forth in this Section shall be final and binding on all parties. No legal action for benefits under the Plan shall be brought unless and until the claimant has exhausted his remedies under this Section. In any such legal action, the claimant may only present evidence and theories which the claimant presented during the claims procedure. Any claims which the claimant does not in good faith pursue through the review stage of the procedure shall be treated as having been irrevocably waived. Judicial review of a claimants
denied claim shall be limited to a determination of whether the denial was an abuse of discretion based on the evidence and theories the claimant presented during the claims procedure. Any suit or legal action initiated by a claimant under the Plan must be brought by the claimant no later than one year following a final decision on the claim for benefits by the VP HR. The one-year limitation on suits for benefits will apply in any forum where a claimant initiates such suit or legal action.
(g) Disability Claims. Claims for disability benefits shall be determined under the DOL Regulation section 2560.503-1 which are hereby incorporated by reference.
8. Amendment and Termination.
8.1 Amendment or Termination. The Company reserves the right to amend or terminate the Plan when, in the sole discretion of the Company, such amendment or termination is advisable, pursuant to a resolution or other action taken by the Board or the Compensation Committee of the Board, provided that the Board or Compensation Committee of the Board may delegate the authority to amend the Plan to the VP HR from time to time.
Notwithstanding the foregoing, no amendment of the Plan shall apply to amounts that were earned and vested (within the meaning of Code section 409A and regulations thereunder) under the Plan prior to 2005, unless the amendment specifically provides that it applies to such amounts. The purpose of this restriction is to prevent a Plan amendment from resulting in an inadvertent material modification to amounts that are grandfathered and exempt from the requirements of Code section 409A.
8.2 Effect of Amendment or Termination. No amendment or termination of the Plan shall decrease the amounts credited to a Participants Account as of such amendment or termination. Upon termination of the Plan, Participants Account balances shall be distributed in accordance with Sections 6.1 through 6.8, unless the Company determines in its sole discretion that all such amounts shall be distributed upon termination in accordance with the requirements under Code section 409A.
8.3 Constructive Receipt Termination. If amounts deferred under the Plan must be included in income under Code section 409A prior to the scheduled distribution of such amounts, distribution of such amount shall be made to Participants.
9. General Provisions
9.1 Rights Unsecured. The right of a Participant or his beneficiary to receive a distribution hereunder shall be an unsecured claim against the general assets of the Company, and neither the Participant nor his beneficiary shall have any rights in or against any amount credited to any Account or any other assets of the Company. The Plan at all times shall be considered entirely unfunded for tax purposes. Any funds set aside by the Company for the purpose of meeting its obligations under the Plan, including
any amounts held by a trustee, shall continue for all purposes to be part of the general assets of the Company and shall be available to its general creditors in the event of the Companys bankruptcy or insolvency. The Companys obligation under this Plan shall be that of an unfunded and unsecured promise to pay money in the future.
9.2 No Right to Eligible Income. Nothing in this Plan shall be construed to give any Eligible Employee any right to be granted Eligible Income or any other type of compensation.
9.3 No Enlargement of Rights. No Participant or beneficiary shall have any right to receive a distribution under the Plan except in accordance with the terms of the Plan. Establishment of the Plan shall not be construed to give any Participant the right to continue to be employed by or provide services to the Company or its affiliates or to employment that is not terminable at will.
9.4 No Guarantee of Benefits. Nothing contained in the Plan shall constitute a guarantee by the Company or any other person or entity that the assets of the Company will be sufficient to pay any benefits hereunder.
9.5 Nonalienation of Benefits. This Plan inures to the benefit of and is binding upon the parties hereto and their successors, heirs and assigns; provided, however, that the amounts credited to a Participants Account are not, except as provided in Section 9.6, subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, charge, garnishment, execution or levy of any kind, either voluntary or involuntary, and any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber, charge or otherwise dispose of any right to any benefits payable hereunder, will be null and void and not binding on the Plan or the Company.
9.6 Taxes. In addition to its rights under section 5.5, the Company or other payor may withhold from a benefit payment under the Plan or a Participants wages any federal, state, or local taxes required by law to be withheld with respect to a payment or accrual under the Plan, and shall report such payments and other Plan-related information to the appropriate governmental agencies as required under applicable law.
9.7 Participants Cooperation. The Participant shall cooperate with the Company by furnishing any and all information requested by the Plan Administrator in order to facilitate the payment of benefits hereunder, taking such physical examinations as the Plan Administrator may deem necessary and taking such other actions as may be requested by the Plan Administrator. If the Participant refuses to cooperate, the Company shall have no further obligation to the Participant under the Plan.
9.8 Incapacity of Recipient. If any person entitled to a distribution under the Plan is deemed by the Plan Administrator to be incapable of personally receiving and giving a valid receipt for such payment, then, unless and until a claim for such payment shall have been made by a duly appointed guardian or other legal representative of such person, the Plan Administrator may provide for such payment or any part thereof to be
made to any other person or institution then contributing toward or providing for the care and maintenance of such person. Any such payment shall be a payment for the account of such person and a complete discharge of any liability of the Company and the Plan with respect to the payment.
9.9 Legally Binding. In the event of any consolidation, merger, acquisition or reorganization, the obligations of the Company under this Plan shall continue and be binding on the Company and its successors or assigns. The rights, privileges, benefits and obligations under the Plan are intended to be legal obligations of the Company and binding upon the Company, its successors and assigns.
9.10 Unclaimed Benefits. Each Participant shall keep the Plan Administrator informed of his current address and the current address of his designated beneficiary. The Plan Administrator shall not be obligated to search for the whereabouts of any person if the location of a person is not made known to the Plan Administrator.
9.11 Severability. In the event any provision of the Plan shall be held invalid or illegal for any reason, any illegality or invalidity shall not affect the remaining parts of the Plan, but the Plan shall be construed and enforced as if the illegal or invalid provision had never been inserted.
9.12 Words and Headings. Words in the masculine gender shall include the feminine and the singular shall include the plural, and vice versa, unless qualified by the context. Any headings used herein are included for ease of reference only, and are not to be construed so as to alter the terms hereof.
9.13 Applicable Law and Venue. To the extent not preempted by federal law, the Plan shall be governed by the laws of the State of Washington. In the event the Company or any Participant (or beneficiary) initiates litigation related to this Plan, the venue for such action will be in King County, Washington.
9.14 Waiver of Breach. The waiver by the Company of any breach of any provision of the Plan by the Participant shall not operate or be construed as a waiver of any subsequent breach by the Participant.
9.15 Notice. Any notice or filing required or permitted to be given to the Plan Administrator under the Plan shall be sufficient if in writing and hand-delivered, or sent by first class mail to the principal office of the Company, directed to the attention of the Plan Administrator. Such notice shall be deemed given as of the date of delivery, or, if delivery is made by mail, as of the date shown on the postmark.
9.16 Attorneys Fees and Costs. In the event that a dispute regarding benefits arises between the Company or Plan Administrator and a Participant (or beneficiary) and such dispute is resolved through arbitration or litigation in court, the prevailing party(ies) shall be entitled to their reasonable attorneys fees and costs incurred in such action.
The Company has caused this restated Plan to be duly adopted and executed on this 15th day of November, 2005.
/s/ Lisa Brummel |
Lisa Brummel |
Corporate Vice President-Human Resources |
APPENDIX A
DESIGNATED SUBSIDIARIES
(As of January 1, 2006)
1429: Microsoft Licensing, GP
1495: Microsoft Capital Corporation
1500: Microsoft Business Solutions Corporation
1502: FRx Software Corporation
APPENDIX B
GRANDFATHERED AMOUNTS
Distribution of amounts that were earned and vested (within the meaning of Code section 409A and regulations thereunder) under the Plan prior to 2005 (and earnings thereon) and are exempt from the requirements of Code section 409A shall be made in accordance with the Plan terms as in effect on December 31, 2004 and as summarized in this Appendix B.
B.1 Timing. As soon as practicable following the final day of the Deferral Period for a specific deferral, the Company will distribute to the Participant (or in the case of the Participants death, his estate), all proceeds in the Participants Deferred Bonus Account and will issue to the Participant (or in the event of the Participants death, the personal representative or beneficiaries of his estate) shares of Stock credited to the Participants Deferred Stock Option Gain Account, that are attributed to that deferral. With respect to a specific deferral, the final day of the Deferral Period shall be the earliest of the last day of the Deferral Period selected by the Participant or the date he has a Termination of Employment. Upon Termination of Employment, a Participant will have the same rights with respect to an unexercised Option that he would have if he had not elected to defer the Stock Option Gain relating to that Option. The portion of a Participants Accounts that can be attributed to a specific deferral shall be determined in the sole discretion of the Plan Administrator.
B.2 Extension of Deferral Period. On a one-time basis with respect to each deferral, a Participant may elect in accordance with procedures established by the Plan Administrator to extend the Deferral Period for a Bonus or Stock Option Gain for an additional five (5), seven (7), or ten (10) years, provided that such extension is elected in the calendar year prior, and at least six (6) months prior, to the expiration of the initial Deferral Period and the Participant is an Eligible Executive at the time he makes the election to extend the Deferral Period.
B.3 Disability. In the event of a Participants Disability and upon application by such Participant, the Plan Administrator may determine that payment of all, or part, of such Participants Accounts shall be made in a different manner, or on an earlier date than the time or times specified in Section B.1 above, but only to the extent determined by the Plan Administrator to be reasonably required to satisfy the Participants need.
B.4 Investment of Accounts. Notwithstanding Section 5.4, a Participant shall not have the right to select among Investment Options for amounts credited to the Participants Deferred Stock Option Gain Account. Such amounts shall be treated as if invested in Stock at all times.
B.5 Definitions. For purposes of this Appendix B, the following terms shall have the meanings indicated below:
Bonus means the amount payable by the Company to an Eligible Employee as an individual performance bonus, executive bonus or any other bonus/incentive award that is approved by the Plan Administrator for deferral under the Plan.
Deferral Period means with respect to a specific deferral of a Bonus or Stock Option Gain, the period of five (5), seven (7), or ten (10) years from the date on which the corresponding Bonus would otherwise have been paid or the date the Option was scheduled to expire had it not been exercised; provided that, in the event of the Participants Termination of Employment, the Deferral Period shall end on the date of Termination of Employment.
Deferred Bonus Account means a bookkeeping account established for Bonuses deferred under the Plan.
Deferred Stock Option Gain Account means a bookkeeping account established for Stock Option Gains deferred under the Plan.
Disability means any long-term disability as defined under the Companys long-term disability plan. The Plan Administrator, in its complete and sole discretion, shall determine a Participants Disability. The Plan Administrator may require that the Participant submit to an examination on an annual basis, at the expense of the Company, by a competent physician or medical clinic selected by the Plan Administrator to assist in the determination of Disability. On the basis of such medical evidence, the determination of the Plan Administrator as to whether or not a condition of Disability exists or continues shall be conclusive.
Eligible Executive means a full-time employee of the Company who is (i) an elected officer of the Company, (ii) at the level of Vice President or above, (iii) at Level 16 or above on the Companys salary range, and (iv) working within the United States of America. In addition, the Compensation Committee of the Board may, in its discretion, extend coverage to persons who are selected by the Committee and who either (y) meet all of the foregoing requirements except that they are working outside of the United States of America, or (z) are officers of a subsidiary of the Company.
Mature Shares means shares of the Companys Stock delivered by a Participant in payment of the exercise price of an Option; provided that Mature Shares shall not include any shares of the Companys Stock that may be received upon exercise of such Option, nor Stock that the Participant purchased pursuant to a prior stock option exercise which occurred less than six months prior to the exercise of such Option.
Option shall mean one or more non-qualified stock options, issued to a Participant under any stock option plan of the Company, with respect to which the Participant has elected to defer the Stock Option Gain. Option shall not include any rights under the Companys Employee Stock Purchase Plan.
Stock - means Microsoft Corporation common stock.
Stock Option Gain means the number of shares underlying an Option minus the number of Mature Shares required to pay the exercise price for those shares. For example, if a Participant elects to defer the gain on 100 shares and is required to deliver 10 shares of Stock as payment for the exercise price on the 100 shares, the Stock Option Gain will be 90 shares.
Termination of Employment means the termination of the Participants employment relationship with the Company for any reason including, without limitation, involuntary termination with or without cause, voluntary termination, disability, death, or retirement.
Exhibit 99.2
MICROSOFT CORPORATION
DEFERRED COMPENSATION PLAN FOR
NON-EMPLOYEE DIRECTORS
(Effective January 16, 2006)
1. Purpose.
The purpose of the Microsoft Corporation Deferred Compensation Plan for Non-Employee Directors (the Plan) is to further the long-term growth of Microsoft Corporation (the Company) by allowing the non-employee directors of the Company the opportunity to defer certain compensation, keeping their financial interests aligned with the Company, and providing them with a long-term incentive to continue providing services to the Company.
This Plan is intended to comply with section 409A of the Internal Revenue Code of 1986, as amended (the Code) and official guidance issued thereunder. Notwithstanding any other provision of this Plan, this Plan shall be interpreted, operated and administered in a manner consistent with this intention.
2. Effective Date.
The Plan is effective January 16, 2006.
3. Definitions.
In addition to the terms defined above, the following terms shall have the meanings indicated below.
Account means a bookkeeping account established by the Company for each Participant electing to defer Eligible Compensation under the Plan, which may include sub-accounts for amounts payable at different times and/or payable in different forms.
Affiliate means any corporation or other entity that is treated as a single employer with the Company under Code section 414.
Board means the Board of Directors of Microsoft Corporation.
Cash Retainer means the amount of annual retainer payable in cash for service on the Board, including any annual retainer payable for service as a chair or member of any Board committee.
Common Stock means the Common Stock, $0.00000625 par value, of the Company.
Director means a member of the Board who is not an officer or employee of the Company or any Affiliate.
Eligible Compensation means both the Cash Retainer and Equity Retainer.
Equity Retainer means the amount of annual retainer payable in Common Stock for service on the Board, including any annual retainer payable for service as a chair or member of any Board committee.
New Director means a Director who was not eligible to participate in the Plan (or any other plan sponsored by the Company or any Affiliate, which may be aggregated with the Plan under Code section 409A) prior to becoming a Director; provided, all Directors providing services to the Company as of the Effective Date shall be deemed to be New Directors for purposes of making an initial election pursuant to Section 5.1(b)(ii) with respect to Eligible Compensation earned in 2006.
Open Enrollment means the period during each Plan Year when Directors may elect to defer amounts under the Plan. Open Enrollment shall normally be held during the month of December of each Plan Year.
Participant means a Director who elects to defer Eligible Compensation under the Plan.
Plan Administrator means the Governance and Nominating Committee of the Board, or its delegate or delegates appointed to administer the Plan.
Plan Year means the 12-month period from January 1 to December 31.
Separation from Service means a separation from service with the Company and its Affiliates within the meaning of Code section 409A.
VP HR means the senior officer in charge of the Human Resources department, currently the Senior Vice President, Human Resources.
4. Participation.
4.1 A Director becomes a Participant in the Plan on the date he or she first enrolls in the Plan by electing to defer Eligible Compensation in accordance with Section 5.1(b).
4.2 A Director who has been a Participant under the Plan will cease to be a Participant on the date his or her Account is fully distributed.
5. Participant Accounts.
5.1 Elections to Defer Eligible Compensation.
(a) Initial Deferral Election. A Director may make an irrevocable election to defer the following types of Eligible Compensation in one (1) percent increments up to the specified maximum percentages:
(i) | A Director may elect to defer up to 100% of his or her Cash Retainer. |
(ii) | A Director may elect to defer up to 100% of his or her Equity Retainer. |
(b) Time and Manner of Making an Initial Election.
(i) A Director may make an irrevocable election to defer one or more types of Eligible Compensation during the Open Enrollment period that occurs in the Plan Year preceding the Plan Year in which the Eligible Compensation is earned.
(ii) In addition to Open Enrollment elections under Section 5.1(b)(i), a New Director may make an irrevocable election to defer one or more types of Eligible Compensation, provided such election is made within thirty (30) days of becoming a New Director and such election shall only apply to amounts earned after the election is filed.
(iii) A deferral election shall be made in accordance with procedures established by the Plan Administrator.
5.2 Crediting of Deferrals. Eligible Compensation deferred by a Participant under the Plan shall be credited to the Participants Account as soon as practicable after the amounts would have otherwise been paid to the Participant. Amounts credited to a Participants Account shall be deemed immediately invested in shares of Common Stock (calculated to one one-thousandth of a share). Any dividends which would have been received had such amount actually been invested in shares of Common Stock will also be credited to the Participants Account and deemed immediately invested in additional shares of Common Stock (calculated to one one-thousandth of a share). Nothing in this Section or otherwise in the Plan, however, will require the Company to actually invest any amounts credited to a Participants Account in shares of Common Stock or otherwise.
5.3 Vesting. A Participant shall at all times be one-hundred (100) percent vested in any amounts credited to his or her Account.
5.4 Adjustments upon Changes in Capitalization. If any change is made to the shares of Common Stock without the Companys receipt of consideration, appropriate
adjustments shall be made to the number and/or class of securities credited to a Participants Account under the Plan in the same manner and to the same extent that adjustments are made to the maximum number and/or class of securities issuable under the Companys 1999 Stock Plan for Non-Employee Directors.
6. Distribution of Account Balances.
6.1 Distribution Form.
(a) In the event a Participant elects to have the distribution of a deferred amount (and dividends thereon) commence thirty (30) days following the date of his or her Separation from Service pursuant to Section 6.2, the Participant may elect to have the deferred amount (and dividends thereon) distributed in a lump sum payment or in equal annual installments over a period of five (5) years. Such election must be made at the time of making the initial deferral election under Section 5.1.
(b) In the event a Participant fails to specify the form in which a deferred amount (and dividends thereon) will be distributed at the time of making an initial deferral election under Section 5.1, or if a Participant elects to receive a distribution other than pursuant to Section 6.2(a)(i), the Participant shall receive such deferred amount (and dividends thereon) in a lump sum payment.
(c) Distribution of a Participants Account balance shall be made in Common Stock; provided, however, any fractional shares of Common Stock credited to the Account shall be paid in cash.
6.2 Distribution Time.
(a) A Participant may elect to have the distribution of a deferred amount (and dividends thereon) commence thirty (30) days following: (i) the date of the Participants Separation from Service; (ii) the first, second, third, fourth or fifth anniversary of the Participants Separation from Service; or (iii) a specified date or, if earlier, the fifth anniversary of the Participants Separation from Service (provided that the specified date must be at least twelve (12) months after the date on which the final payment of the deferred amount would have been made to the Participant absent deferral).
(b) A Participant must elect the date on which distributions will commence at the time of making the initial deferral election under Section 5.1. In the event a Participant fails to elect the date on which a distribution will commence at the time of making an initial deferral election under Section 5.1, the Participant shall receive the distribution thirty (30) days following the date of the Participants Separation from Service.
6.3 Distributions upon Death.
(a) In the event a Participant dies prior to the distribution of his or her entire Account balance, the remaining Account balance shall be distributed to the Participants beneficiary in accordance with the Participants elections under Sections 6.1 and 6.2 above.
(b) A Participant shall designate his or her beneficiary prior to death in accordance with procedures established by the Plan Administrator. If a Participant has not properly designated a beneficiary, or if no designated beneficiary is living on the date of any distribution, such amount shall be distributed to the Participants estate.
(c) For purposes of determining the proper death beneficiary under this Plan, this Plan shall not be interpreted as preempting applicable state law regarding the ownership rights of Accounts upon a Participants death. For example, although this Plan states that upon a Participants death, Account balances will be paid to his or her beneficiary, the personal representative will be obligated to pay any benefits owed to a spouse or otherwise as a result of any applicable community property laws.
7. Administration.
The Plan Administrator shall be responsible for the operation and administration of the Plan and for carrying out the provisions hereof. The Plan Administrator shall have the full authority and discretion to make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Plan and decide or resolve any and all questions, including interpretations of this Plan, as may arise in connection with this Plan. Any such action taken by the Plan Administrator shall be final and conclusive on any party. To the extent the Plan Administrator has been granted discretionary authority under the Plan, the Plan Administrators prior exercise of such authority shall not obligate it to exercise its authority in a like fashion thereafter. The Plan Administrator shall be entitled to rely conclusively upon all tables, valuations, certificates, opinions and reports furnished by any actuary, accountant, controller, counsel or other person employed or engaged by the Company with respect to the Plan. The Plan Administrator may, from time to time, employ agents and delegate to such agents, including the VP-HR or other employees of the Company, such administrative duties as it sees fit, and the VP-HR is expressly delegated the authority to take all actions necessary to implement the Plan in accordance with the terms approved by the Board and the Governance and Nominating Committee of the Board.
8. Amendment and Termination.
8.1 Amendment or Termination. The Company reserves the right to amend or terminate the Plan when, in the sole discretion of the Company, such amendment or termination is advisable, pursuant to a resolution or other action taken by the Board or the Governance and Nominating Committee of the Board, provided that the Board or Governance and Nominating Committee may delegate the authority to amend the Plan to the VP HR from time to time.
8.2 Effect of Amendment or Termination. No amendment or termination of the Plan shall decrease the amounts credited to a Participants Account as of such amendment or termination. Upon termination of the Plan, Participants Account balances shall be distributed in accordance with Sections 6.1 through 6.3, unless the Company determines in its sole discretion that all such amounts shall be distributed upon termination in accordance with the requirements under Code section 409A.
8.3 Constructive Receipt Termination. If amounts deferred under the Plan must be included in income under Code section 409A prior to the scheduled distribution of such amounts, distribution of such amount shall be made to Participants.
9. General Provisions
9.1 Rights Unsecured. The right of a Participant or his or her beneficiary to receive a distribution hereunder shall be an unsecured claim against the general assets of the Company, and neither the Participant nor his or her beneficiary shall have any rights in or against any amount credited to any Account or any other specific assets of the Company. The Plan at all times shall be considered entirely unfunded for tax purposes. Any funds set aside by the Company for the purpose of meeting its obligations under the Plan, including any amounts held by a trustee, shall continue for all purposes to be part of the general assets of the Company and shall be available to its general creditors in the event of the Companys bankruptcy or insolvency. The Companys obligation under this Plan shall be that of an unfunded and unsecured promise to pay money in the future.
9.2 Construction of Plan. Nothing in this Plan shall be construed to give any Director any right to receive Eligible Compensation or any other type of compensation. No Participant or beneficiary shall have any right to receive a distribution under the Plan except in accordance with the terms of the Plan. Establishment of the Plan shall not be construed to give any Participant the right to be retained as a member of the Board. Nothing contained in the Plan shall constitute a guarantee by the Company or any other person or entity that the assets of the Company will be sufficient to pay any benefits hereunder. In the event any provision of the Plan shall be held invalid or illegal for any reason, any illegality or invalidity shall not affect the remaining parts of the Plan, but the Plan shall be construed and enforced as if the illegal or invalid provision had never been inserted. Words in the masculine gender shall include the feminine and the singular shall include the plural, and vice versa, unless qualified by the context. Any headings used herein are included for ease of reference only, and are not to be construed so as to alter the terms hereof.
9.3 Nonalienation of Benefits. This Plan inures to the benefit of and is binding upon the parties hereto and their successors, heirs and assigns; provided, however, that the amounts credited to a Participants Account are not, except as provided in Section 9.4, subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, charge, garnishment, execution or levy of any kind, either voluntary or
involuntary, and any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber, charge or otherwise dispose of any right to any benefits payable hereunder, will be null and void and not binding on the Plan or the Company.
9.4 Taxes. The Company or other payor may withhold from a benefit payment under the Plan or a Participants Eligible Compensation any federal, state, or local taxes required by law to be withheld with respect to a payment or accrual under the Plan, and shall report such payments and other Plan-related information to the appropriate governmental agencies as required under applicable law.
9.5 Delivery of Shares. The obligation of the Company to issue shares of Common Stock under this Plan shall be subject to all applicable laws, rules and regulations, including all applicable federal and state securities laws, and the obtaining of all such approvals by governmental agencies as may be deemed necessary or appropriate by the Plan Administrator.
9.6 Participants Cooperation. The Participant shall cooperate with the Company by furnishing any and all information requested by the Plan Administrator in order to facilitate the payment of benefits hereunder. If the Participant refuses to cooperate, the Company shall have no further obligation to the Participant under the Plan.
9.7 Incapacity of Recipient. If any person entitled to a distribution under the Plan is deemed by the Plan Administrator to be incapable of personally receiving and giving a valid receipt for such payment, then, unless and until a claim for such payment shall have been made by a duly appointed guardian or other legal representative of such person, the Plan Administrator may provide for such payment or any part thereof to be made to any other person or institution then contributing toward or providing for the care and maintenance of such person. Any such payment shall be a payment for the account of such person and a complete discharge of any liability of the Company and the Plan with respect to the payment.
9.8 Legally Binding. In the event of any consolidation, merger, acquisition or reorganization, the obligations of the Company under this Plan shall continue and be binding on the Company and its successors or assigns. The rights, privileges, benefits and obligations under the Plan are intended to be legal obligations of the Company and binding upon the Company, its successors and assigns.
9.9 Unclaimed Benefits. Each Participant shall keep the Plan Administrator informed of his or her current address and the current address of his or her designated beneficiary. The Plan Administrator shall not be obligated to search for the whereabouts of any person if the location of a person is not made known to the Plan Administrator.
9.10 Applicable Law and Venue. The Plan shall be governed by the laws of the State of Washington. In the event the Company or any Participant (or beneficiary) initiates litigation related to this Plan, the venue for such action will be in King County, Washington.
9.11 Waiver of Breach. The waiver by the Company of any breach of any provision of the Plan by a Participant shall not operate or be construed as a waiver of any subsequent breach by the Participant.
9.12 Notice. Any notice or filing required or permitted to be given to the Plan Administrator under the Plan shall be sufficient if in writing and hand-delivered, or sent by first class mail to the principal office of the Company, directed to the attention of the Plan Administrator. Such notice shall be deemed given as of the date of delivery, or, if delivery is made by mail, as of the date shown on the postmark.
9.13 Attorneys Fees and Costs. In the event that a dispute regarding benefits arises between the Company or Plan Administrator and a Participant (or beneficiary) and such dispute is resolved through arbitration or litigation in court, the prevailing party(ies) shall be entitled to their reasonable attorneys fees and costs incurred in such action.